Nanny Taxes Aren t Hard to File if You Follow This Guide


A Quick Guide for Paying Your Nanny Taxes

Getty Image / fstop123

Should you pay nanny taxes? The right ethical answer is yes, you should. If you re unsure where to start, follow our guide to make sure you cover everything.

The IRS requires anyone with household help, such as a nanny, babysitter, or housekeeper, to pay taxes. You ll need to pay Social Security, Medicare, FUTA (Federal Unemployment Tax Act) and federal and state income tax if their annual pay crosses over a certain threshold, which as of 2017 was $2,000.

For example, if you pay an adult babysitter $35 every Saturday night, you must pay nanny taxes. Not only is it illegal to skip the nanny tax, it s unfair to the person who s caring for your child. You re potentially costing her or him future Social Security and Medicare benefits.

You ll need the following information:

  • Household Employers Tax Guide (IRS Publication 926)
  • The official IRS Forms W2 and W3 (call 800-TAX-FORM to order them)
  • A record of how much you paid your nanny last year.
  • Your nanny s Social Security number and address
  • Your household Employer Identification Number (EIN)
  • . and last by not least a calculator, pen, and paper.

The following instructions will only cover paying Social Security and Medicare taxes for your nanny. Read the Household Employers Tax Guide (referenced above) to see if you will owe federal unemployment tax (FUTA). You will need to check with your state to see if you owe state employment taxes.

Before You Hire, Decide How You ll Manage Nanny Taxes

Here are some decisions you must make when you hire your nanny. First, be sure they can legally work in the United States by examining their documentation and filling out a Form I-9, Instructions for Employment Eligibility Verification

Once you have found your awesome nanny you can decide together if you, the employer, will withhold federal income tax or not.

You are not required to do so, but if you decide to withhold and then have a change of heart be sure to put this in writing. Federal tax withholding is not covered by this article so be sure to do your homework on this.

Investigate if you will owe state employment taxes. Each state is different and because this is such a big topic it won t be covered in this article. But to steer you in the right direction the relevant state agencies are listed in an appendix of the Household Employers Tax Guide.

For Social Security and Medicare, you can either pay it all yourself or deduct half of it from their pay. Medicare and Social Security taxes amount to 15.3 percent of her pay. Half of that, 7.56 percent, is the employee s share, which you could withhold from each paycheck or pay yourself. You, the employer, send both halves of the tax to the federal government. When hiring your nanny, tell them how you plan to manage this.

Things To Do Ahead of Time to Make Filing Easier

Once you hire your nanny. keep records of cash and check payments you make to them in a spreadsheet like Google Sheets or Microsoft Exel. Then at the end of the calendar year, record the total cost for you to submit in your taxes.

You will need an EIN number in order to file for your nanny taxes. The first year you have your nanny be sure to call the IRS before February to be assigned an employer identification number. You can call 800-829-4933, apply online. by fax or via mail.

As for coming up with the cash to pay your nanny taxes you have a few options. You could ask your own employer (or your spouse s employer) to withhold more from your wages in order to cover household employment taxes. Or, you can make estimated tax payments to the IRS each quarter. Another option is to pay nanny taxes on April 15 with your income tax, but if the amount is large enough you might be subject to penalties.

The Three Forms You Need to Fill Out

January 31st is the due date for the two Social Security forms you must fill out, which are Form W-2 and Form W-3.

You can opt to submit these forms online for quick and easy processing. If you need help filling out these forms there are examples at the end of the Household Employers Tax Guide .

The third form is your Schedule H form which can be submitted by tax day. The Schedule H form is called the Household Employment Taxes which helps you determine how much you ll pay for your nanny taxes which are Social Security, Medicare, Withheld Income, and Federal Unemployment (FUTA) Taxes.

Are you worried about your math or have questions? The IRS created a set of instructions that covers these three forms. They include examples of the forms and things you should know about Household Employer Taxes.

Now when tax day comes you ll feel more prepared. Your nanny taxes covers five different types of taxes and by following this guide and doing a bit of homework you ll be ready to file with confidence.

Home – International Nanny Association, payroll nanny.#Payroll #nanny


International Nanny Association

  • Nannies
  • Families
  • Agencies
  • Educators
  • Industry Services
  • Payroll nanny

    INA provides a wealth of information, networking opportunities and professional and personal growth for nannies everywhere. Whether you are a first time nanny or an experienced veteran in the industry, INA offers something for you.

  • Payroll nanny


    To find qualified nannies, professional nanny positions or companies that service our industry, turn to businesses that strive for higher standards. Whether you are a first time nanny employer or have been employing domestic help for years, INA provides resources to help you be successful.

  • Payroll nanny


    Parents and nannies turn to placement agencies that strive for higher standards. INA placement agencies stand out from the rest. Whether you are thinking about starting your own agency or have an established agency, INA offers something for you.

  • Payroll nanny


    While life experiences with children can help nannies prepare for their career, a growing number of professional caregivers are obtaining formal training and education to learn essential child care skills. As an INA member, you ll be the place nannies turn to for training.

  • Payroll nanny

    Industry Services

    From household payroll and tax service providers to background investigative services, online recruiting companies and more, INA is home to businesses that strive for higher standards and specialize in providing services to our industry.

    INA Weekly Brief

    Not The Babysitter: How To Develop Your Professional Career In Child Care

    September 4, 2017

    Nannying has continuously evolved and changed over the years to meet the needs of children, their families, and the caretakers. As new research emerges and the child care community identifies a gap in how we can provide exceptional care, we can always count on the industry leaders, agencies, and child-focused experts to jump in and Read more

    Career Nanny vs Professional Nanny

    At this point, I will go ahead and say it is pretty safe that everyone here knows the difference between a nanny and babysitter, right? If not, you can check out the International Nanny Association s definition of these terms. Cool! So let’s archive that topic and move to a new discussion on which I have Read more

    Best Practices for Getting a Family School Ready

    If your family is anything like mine we are getting ready to roll into school from a relaxed, late sleeping, lazy, non-homework doing, moderate activity bound schedule, into an overdrive packed life with sports, school, tons of homework, no video games, getting up early, grinding the day out with three kids, non-stop mayhem. As Read more

    Keep up to date with INA.

    Subscribe to Our Newsbrief.

    You have successfully subscribed to Weekly Newsbriefs.

The Nanny Connection serving Northeast Ohio – Nanny search and Sitter Services


To personally assist each family and business in securing fully screened, experienced child care providers, and to offer opportunities to high quality nannies and sitter s to be matched with families who recognize their worth.

To guide families through the process of finding high quality care. We understand that each situation is unique, and are devoted to finding the best child care match for each family. We will not sacrifice quality or integrity to make this happen. We continue to grow in North East Ohio because of the personal care that we provide, and the reputation we have built with our families. Our professional staff sort through hundreds of applicants to find candidates that are highly qualified and dependable, with each completing a rigorous screening, including a face-to-face interview, reference checks and complete background checks.

Northeast Ohio’s Premier Childcare Network

Why ChOose uS?

You have many options when searching for childcare. Let us tell you why you The Nanny Connection is the right choice.

“Our experience with you has been excellent and I would highly recommend you to anyone else in need of these types of services.” – Brian from Twinsburg

“We would like to request Nikki again! She was absolutely wonderful with our children and crazy dog 🙂

– Teryn from Hudson

“Emily was great. She was on time was and able to jump right in. She kept me updated throughout the day.

I would definitely request her again”
– Lauren from Hudson

“I just wanted to let you know how pleased we were with the on-call service yesterday. That was the first time we had needed to find someone with less than 24 hrs notice and it was such a relief to get an assignment within 2-3 hrs. Moreover, Deidre was great – she arrived early, she seemed very capable and most importantly my daughter seemed happy. She kept me updated during the day while I was at work. Thank you again! With our busy schedules it was just peace of mind and much less stressful not having to call around all night to find a sitter.”
– Flo from Solon

Columbia Maryland #plumber #westminster #md, #columbiamd #columbia #md #maryland #howard #county #discussion


Columbia, Maryland – A Planned Community

This is a place where you can exchange news about our Columbia Maryland. including new stores, events, city services, robberies and break-ins, traffic, parking, stuff for sale, places for rent, where to eat, schools, and more.

Need a recommendation for a roofer? A place to take out-of-town relatives for dinner? Want to let everyone know about your yard sale? Do you want to get the message out about a street that’s blocked off because of construction? Or do you want to let your neighbors know about a nearby magnolia tree that’s in full bloom?

That’s what this place is all about!

Colubmia Maryland Online

Break the ice

New to the Columbia Maryland community? Stop in and introduce yourself!

  • Columbia Maryland Restaurant Discussions

    Where are good eats and what restaurants to avoid? Be a food critic and share your recommendation and review.

  • Columbia Maryland Business Reviews

    Share your experience with local business in Columbia Maryland. Recommend and support the business you like or vice versa.

  • Real Estate Talk

    find/post houses for sale or rent, discuss the current housing market in Columbia Maryland.

  • Columbia Maryland – 2008 8th Best Places to Live in USA –

    Columbia Maryland – 2006 4th Best Places to Live in USA –

    Columbia Maryland

    Columbia Maryland . developed by The Rouse Company. is the nation’s most successful planned community. What began in 1962 as 14,100 acres of rural land has become a city of more than 97,000 residents, spread over 10 separate villages. with 2,500 businesses, more than 60,000 jobs, 21 million square feet of commercial space and a wide array of social, cultural, educational, entertainment and recreational programs and facilities. Columbia is managed bu the Columbia Association.

    Columbia is situated in the thriving Baltimore – Washington corridor and has received international recognition for its innovative planning.

    Information for visitors

    Information for residents

    Visitors to Columbia

    Columbia is in Howard County. a county of contrasts, a successful melding of old and new, urban and rural, where the rolling green hills of the Piedmont meet the rocky fall line of the glaciers. It is home to over 168,000 people, a setting where one of the most modern cities in the world sits side by side with a city older than the republic itself.

    We are also surrounded by several historic towns such as Savage, Ellicott City, Elkridge, Lisbon, Annapolis, Frederick, to name a few.

    As you can see from the map. Columbia is 20 minutes from Baltimore and about 40 from Washington. Annapolis. Maryland’s Capital, is also about 40 minutes away. And if you keep going East, you will reach the Atlantic coast in about 2 hours, home to Ocean City. a vacation resort and Assateague Island. a national Seashore and home of the wild ponies.

    Getting to Columbia by air is easy since we are only 20 minutes from the Baltimore Washington International (BWI) airport. Two other major airports are also in the vicinity – Washington’s Ronald Reagan Washington National Airport (DCA) and Washington Dulles International (IAD) are 40 and 50 miles away respectively. For the location of all three airports, view this map.

    Networking in Columbia

    The networking forum Columbia Maryland Online Community has been created especially for the residents of Columbia for the exchange of ideas, recommendations, news, etc.

    The online community forum is hosted by

  • What’s new? – Share what’s new in Columbia Maryland.
  • Real Estates in Columbia Maryland – Homes, Houses for Sale & Everything Real Estate in Columbia.
  • Columbia Schools – How are schools in Columbia Maryland & everything school district related discussions
  • Moving to Columbia? – Welcome to Columbia Maryland? You got questions, we have answers!
  • Columbia Business Forum – You got a business, tell us. Like your HVAC contractor, tell us. Hate your plumber, tell us. You got the idea!
  • Columbia Maryland #plumber #westminster #md, #columbiamd #columbia #md #maryland #howard #county #discussion #networking #exchange #ideas #group #mailing #list #association #home #owner #homeowner #house #children #yard #neighborhood #nanny #babysitter #services #car #repairs #house #repairs #school #traffic #snow #removal #garbage #pickup #tree #roof #plumber #carpenter #tools # Copyright 2004